Executive Secretary – Job Opportunity


Executive Secretary – Job Opportunity


  • Receive and file incoming letters, documents and circulate to relevant staff;
  • Record and relay all incoming telephone messages to appropriate Chief & Council and staff;
  • Maintain staff attendance board and timesheets daily;
  • Ensure all administrative/finance (travel, comp time, sick leave, fax forms. cheque requisitions, clients verification forms. etc. are updated and stocked)
  • Maintain office equipment and machines in the band office;
  • Schedule meetings and maintain Chief and Council schedules;
  • Make travel arrangements for chief and council as requested;
  • Take minutes of Council meetings as requested;
  • Welcome and receive visitors in professional manner;
  • Answer all in-coming calls in a courteous and professional manner;
  • Develop and maintain good working relationships with all community members, governmental bureaus, agencies and authorities;
  • Maintain office efficiency, plan and implement office systems, layouts and equipment procurement;
  • Ensure rules and procedures are in place regarding working hours, lunch, office closure and lock up building;
  • Maintain stationary supplies and coordinating deliveries;
  • Attend training and conferences to enhance professional development;
  • Performs other duties as required.
If this opportunity interests you, please click here for the full posting and information on applying.

Please submit your cover letter and resume to Marcella Wood at human.resources@shoallake40.ca 
Deadline: 12:00pm, Friday September 15, 2023.
Please note that interviews will be on September 19, 2023.
Start date will be on Wednesday September 20, 2023.


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