Executive Secretary – Job Opportunity

Executive Secretary – Job Opportunity

Duties:

• Receive and file incoming letters, documents and circulate to relevant staff;
• Record and relay all incoming telephone messages to appropriate Chief & Council and staff;
• Maintain staff attendance board and timesheets daily;
• Ensure all administrative/finance (travel, comp time, sick leave, fax forms. cheque requisitions, clients verification forms. etc. are updated and stocked)
• Maintain office equipment and machines in the band office;
• Schedule meetings and maintain Chief and Council schedules;
• Make travel arrangements for chief and council as requested;
• Take minutes of Council meetings as requested;
• Welcome and receive visitors in professional manner;
• Answer all in-coming calls in a courteous and professional manner;
• Develop and maintain good working relationships with all community members, governmental bureaus, agencies and authorities;
• Maintain office efficiency, plan and implement office systems, layouts and equipment procurement;
• Ensure rules and procedures are in place regarding working hours, lunch, office closure and lock up building;
• Maintain stationary supplies and coordinating deliveries;
• Attend training and conferences to enhance professional development;
• Performs other duties as required.